Frequently Asked Questions
Find answers to common questions. If you don’t see your question here, please contact us at firstname.lastname@example.org or (951) 827-4208.
- Who may file a complaint or report alleged misconduct?
- The police officer/staff member said I/my student wouldn't get in trouble. Why is SCAIP pursuing the incident?
- What if the incident occurred off-campus?
- If a student is notified of a disciplinary violation, does he/she have the opportunity to defend him/herself?
- What if the student was not aware of the rule and didn't know s/he was breaking it?
- What happens if the student fails to attend a meeting or participate in a review?
- Can an attorney or family member represent a student and be involved in the process?
- How does the conduct officer or committee make decisions about "student responsibility" for a policy violation?
- What sanctions can be assigned if a student is found responsible for violating UCR Policies?
- What happens if a student does not complete a sanction by the deadline?
- Does the University keep a permanent record of a students' disciplinary history?
- Will a student's involvement in Student Conduct & Academic Integrity Programs go on their transcript?
- Will UCR notify parents when a student gets in trouble?
- Will a disciplinary record keep me/my student from getting into medical school, graduate school, etc.?
- I know my student could not have done this; I didn't raise my student that way. So why is my student being charged?
- How can parents help their student?
- If a student is charged criminally, why must they meet with Student Conduct & Academic Integrity Programs?
- Can a student wait until the court case has been decided?
- What can a student do to prepare for meeting with a conduct officer/conduct committee?
- What can a student do to prepare for meeting with a conduct officer/conduct committee?
- What are the differences between the conduct process and a criminal/court process?
- What if I haven't found the answer to my question?
Anyone may file a complaint against a student or organization for alleged misconduct.
The complaint must be prepared in writing, signed (or, in the case of nonacademic misconduct, submitted via email from a registered ucr.edu email address or other recognized means), and directly submitted to Student Conduct & Academic Integrity Programs (SCAIP) in 111 Costo Hall.
Submissions must be verified by SCAIP and the submitter must be willing to meet with SCAIP staff to attest to the contents and answer questions regarding the report.
Submit complaints as soon as possible after the event takes place.
The police officer/staff member said I/my student wouldn't get in trouble. Why is SCAIP pursuing the incident?
Many students allege that staff members or police officers have assured them they will not get in trouble. Only SCAIP (or the adjudicating office) has the authority to determine whether or not a conduct code has been violated.
The Administration of Standards of Conduct addresses off-campus conduct when the behavior has an adverse impact on the university community. The University of California Policies Applying to Campus Activities, Organizations and Students also applies to university-sponsored events, activities, trips, etc. – which may occur off-campus.
If a student is notified of a disciplinary violation, do they have the opportunity to defend themselves?
Yes. Every student is afforded the opportunity to explain what happened during the incident and to present additional relevant information through witnesses and other means.
Lack of knowledge is not an excuse for misconduct. Every student is responsible for knowing UCR rules, regulations and student conduct policies.
If the student or organization fails to respond to a notice from a conduct officer, director, or conduct committee connected to the investigation, meeting, or review, the case will then be adjudicated without the involvement of the student.
Furthermore, an administrative hold may be placed on the student's records until they attend a meeting or review and/or complete their sanctions.
An accused student has the right to consult an advisor of their choice before, during and after any meeting, review or appeal. The selected advisor may advise the student, but may not represent the student in any way.
Even in the case where criminal charges are pending, an attorney is not allowed to represent the student. Learn more.
How does the conduct officer or committee make decisions about "student responsibility" for a policy violation?
All decisions shall be made on the basis of whether a preponderance of the information (more likely than not) supports the allegation(s) or not. At the conclusion of a review, the conduct officer or review panel will determine whether the student has violated each policy which the student was alleged to have violated. Decisions of a conduct committee will be determined by a majority vote.
Sanctions may be imposed independently or in combination with other sanctions. Sanctions may be assigned to an individual student, group of students, and/or a student organization(s). Sanctions are determined on a case-by-case basis, in a way that reflects the individual student’s needs, the cumulative disciplinary history, and the impact of their behavior on the community. Please view the the sanctions page for a list of possible sanctions. Changes in student disciplinary standing are usually assigned, combined with educational assignments to maximize the educational outcome of the process.
A hold will be placed on their record, restricting the student's ability to add/drop classes and/or obtain copies of transcripts. A student may also face additional disciplinary action.
With exception of Disciplinary Suspensions and Dismissals, a student's disciplinary record is separate from his/her academic record. A student is considered to have a disciplinary record when a conduct committee or conduct officer finds the student responsible for violating one or more of the University of California Policies Applying to Campus Activities, Organizations and Students (and any appeal submitted by the student results in affirmation of the conduct committee's or conduct officer's decision). Students' disciplinary records are kept for seven years after the date of the last violation, pursuant to the University of California system-wide policies. Suspensions and Dismissals are posted on the student's transcript. Suspensions are posted for the duration of the suspension period and then removed.
Will a student's involvement in Student Conduct & Academic Integrity Programs go on their transcript?
Notations only appear when the student is suspended or dismissed from UCR. However, suspensions only appear on transcripts during the period of the sanction.
No. We believe that students are adults and that if we set our expectations high, most students can and will live up to these standards. Some students may make a mistake, and the educational focus of the student conduct system allows for that, as long as they are willing to learn from their mistakes.
The Federal Family Educational Rights and Privacy Act of 1974 (FERPA) prohibits educational institutions from disclosing information from a student's educational record to any third party, including parents, without the student's consent. UCR strictly adheres to the provisions in FERPA. The student may come to Student Conduct & Academic Integrity Programs, located in 111 Costo Hall, and sign a waiver that grants parents or others access to his/her records. Once the student signs a FERPA waiver, SCAIP can fully discuss the student's case with anyone listed on the waiver. However, all dialogue regarding the case or records will still be between the student and UCR.
A disciplinary record does not automatically exclude a student from further education, jobs, etc. It does depend on the type or severity of misconduct. A disciplinary record may lead an admissions office to scrutinize the student's application more closely. Again, we will only release information about a student's disciplinary record as permitted by federal law.
I know my student could not have done this; I didn't raise my student that way. So why is my student being charged?
Developmentally, college is a period of exploration and testing for students. They may be in a period of transition from late adolescence to adulthood facing many new challenges. They may also be away from home for the first time and dealing with issues of independence in the more unstructured environment of a university. In addition, students are adjusting to the expectations and values of the University, just as they did at home. As students are testing these expectations and values, they may make choices that are inconsistent with their past choices. This testing is a normal part of the developmental process. However, students must also learn that the choices they make may not be healthy and do have consequences.
Be supportive while holding the student accountable. Provide necessary interventions, such as alcohol or drug education, anger management, and other forms of education, so that your student can be successful at UCR. Allow and expect the student to set appointments, attend meetings and fulfill sanctions. It is usually not helpful to the educational development of the student for parents to take over the process for their student.
If a student is charged criminally, why must they meet with Student Conduct & Academic Integrity Programs?
UCR students are subject to all university rules and regulations, including those contained in the University of California Policies Applying to Campus Activities, Organizations and Students. Additionally, those individuals are also simultaneously subject to all local, state or federal laws. The student conduct process does not constitute "double jeopardy" for situations in which a student is facing concurrent criminal proceedings. The constitutional right regarding double jeopardy is solely a criminal law concept and is not applicable to the student conduct process. The student conduct process is an administrative and educational process.
No. The student conduct process will proceed in a timely manner, even when a student is also involved in a criminal or civil case related to the incident for which he or she is facing university action. Although students may choose to remain silent, a violation of conduct regulations may nevertheless be determined based upon the other information presented. Furthermore, a decision by the student to withhold participation in the conduct process may not later be used to appeal the decisions of the conduct body.
If there is pertinent documentation or other information which may help an adjudicating officer/committee make a decision regarding responsibility or appropriate sanctions, this information should be gathered and brought to the meeting. (Please see the Administration of Standards of Conduct for details regarding deadlines for submission of such information.) An advisor may be obtained to assist students in preparation and provide support during meetings. Students are strongly urged to read over conduct process information, including the Administration of Standards of Conduct, Sanctions, and, if applicable, Academic Integrity Policies and Procedures.
The conduct process is an administrative process, not a criminal court process. The
conduct process is very different from a criminal or civil law process. There may
be perceived similarities, but students are expected to observe federal, state and
local laws as well as university rules, regulations and policies.
|Standards of Responsibility of Proof||"Preponderance" (more likely than not the policy violation occurred, a reasonable conclusion)||"Beyond a reasonable doubt" (no question about facts)|
|Materials Used in Process||All reasonable materials and information collected||Evidence collection and use are under strict limits and procedures|
|Counsel/Lawyer||Student may have an advisor, but the advisor may not participate in actual meeting or hearings. The student must represent him or herself.||There is a right to counsel. Counsel represents the accused.|
|Disciplinary Philosophy||Educational||Punitive (jail time or fines)|
|Double jeopardy||This is the constitutional provision that does not apply to the administrative process of the campus conduct process||A constitutional provision does apply.|
|Appeal process||A student may have the right to appeal the outcome of the campus hearing. However, the Administrative of Standards of Conduct limits the grounds for appeal.|
Talk to any SCAIP staff member at (951) 827-4208 or email us email@example.com